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Davton Synchronisation Solutions

Davton have created a family of Synchronisation Products which help users of iPhone, Blackberry and Android phones to synchronise Outlook data with their phone.

Shared Contact Folders

Many Companies have one or more shared public contact folders containing customer and supplier data. Some companies have shared public calendars giving details of group appointments and activities.

How do you get the information from the Public Folders to your phone? And how do you keep it synchronised?

Public Folder Synchronisation

There are several standard tools available to synchronise iPhone, Blackberry and Android phones with Outlook Personal Folders. So getting your personal contacts, appointments and tasks onto your phone is relatively straight forward.

Davton have solved the Public Folder synchronisation problem by creating a tool which synchronises Public Folders to Personal Folders. Once the contacts, appointments or tasks are transferred from the Public Folder to the personal folder, your standard method of synchronising personal folders automatically copies the data to your iPhone, Blackberry or Android phone.

Davton Sync Solutions

This is a complex issue and there is no 'one size fits all' solution. So Davton have created a family of products all of which synchronise Outlook public folders to personal folders in one form or another. Products include versions for:

One way Synchronisation to protect the shared data
Two way Synchronisation to enable updates from phones
Personal versions - installed and managed locally
Enterprise versions - installed and managed centrally

Which Davton Synchronisation Tool do I need?

The following table shows which products provide which features.

	ContactSync	SyncManager	EnterpriseSync	DavSync (Personal)	DavSync (Enterprise)
1 Way Sync	Y	Y	Y	Y	Y
2 way Sync	-	-	-	Y	Y
Synchronise Contacts	Y	Y	Y	Y	Y
Synchronise Appointments	-	Y	Y	Y	Y
Synchronise Tasks		Y	Y	Y	Y
Client Installation (single user)	Y	Y	-	Y	-
Server Installation (multi-user)	-	-	Y	-	Y
Works with Hosted Exchange	-	Y	-	Y	-
No. Users	1	1+	25 +	1+	25+
Folder Pairs	up to 3	up to 9	up to 9 per user	5+	50 +
Price	Free	£10*	from £350*	£20*	from £400*

* Prices exclude UK/European VAT where applicable

All the products can be downloaded and installed on a 15 day trial basis. The Enterprise products which are installed as a service come with inclusive support for installing and testing the service.

Is Two-way synchronisation better than One-way synchronisation?

Davton offer both one way and two way synchronisation tools. There are benefits with both methods, but Davton work on the premise ' Keep it Simple'. On that basis we recommend using One-way synchronisation unless you have a specific requirement for Two-way synchronisation.

One-way synchronisation

There is a clear 'Master' folder where information is stored and managed.
Only users with access to the master folder can change information.
Simple to set up and understand
Easier to manage
Ideal for large implementations where many users require a copy of central information

Two-way synchronisation

Any user can update and change information
Information can be kept up to date by users
There is no 'Master' folder - all folders (and users) are equal.
There is a greater possibility that information may get changed or overwritten by mistake.
Set up needs to be carefully planned

Directory

Case Study

Red Engineering Design Abu Dhabi | Dubai | London | Manila | Oxford

"We have a central database of customer contacts which our staff need to have on their mobile devices. EnterpriseSync makes sure they remain up to date.

Now it’s installed, everyone always has the latest information to hand – it just works."

Carolyn Pegg

(Business Manager)

May 2010:

Outlook 2010
32 bit v 64 bit versions

Microsoft Office 2010 is available in 32 bit and 64 bit versions. The 32 bit version will run on 64 bit versions of Windows.

Microsoft say there is no speed benefit with running 64 bit versions of Office 2010 over 32 bit versions. The main benefit is that larger file sizes can be used.

Davton Sync Products are currently 32 bit applications. Along with many other add-ins, they will not run with Office 2010 64 bit installations.

Microsoft recommends installing Office 2010 32 bit versions for any users requiring to use 32 bit add-ins - such as Davton's Sync Products.

For more information - click here to go to Microsoft Technet.

Case Study

David Phillips & Partners - Solicitors and Higher Court Advocates - Head Office Liverpool

"We use EnterpriseSync so all Fee Earners can schedule calendar appointments when attending Court using their Nokia E71 mobiles.

Before this the Fee Earner had to phone Head Office to check available dates and now we can provide a more efficient service to our Clients and the Court.

Davton responded very quickly to some improvements we felt would be useful and within 48 hours implemented the addition of the Public Folder name to the calendar entry which helps Fee Earners identify quickly which Court Diary they need to check.

The software is easy to use and maintain."

Roger Posener

(roger@netsiteconsultants.co.uk)

Case Study

MeetingZone Ltd

"I had previously been using SyncManager on Windows Vista to sync a company shared calendar to a personal calendar so I can sync with my I-phone as that won’t sync with a shared calendar.

I recently upgraded to Windows 7 and I'm glad to say that SyncManager has just carried on working as normal.

No problems at all."

Tim East

(Customer Services Manager)

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